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Benioff Ocean Initiative Academic Coordinator I (Administrative Coordinator) - Marine Science Institute, UCSB

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Position overview

Percent time: 100%
Anticipated start: Position start date is negotiable and anticipated to start in September 2022.
Position duration: This appointment for one year from the start date with the possibility of reappointment, contingent upon performance and funding.

Position description

The Benioff Ocean Initiative (www.boi.ucsb.edu) is an applied research center at the University of California Santa Barbara’s Marine Science Institute. The Benioff Ocean Initiative team works to leverage the power of marine science and technology to develop and implement tangible solutions to a wide range of ocean problems.
We are seeking a highly-organized, detail-oriented Administrative Coordinator to take on a range of administrative responsibilities with professionalism in a fast-paced research environment. The Administrative Coordinator’s main duties will be to provide operational and administrative support to the Benioff Ocean Initiative Director, staff researchers, and partners to achieve the Initiative’s mission.
The Administrative Coordinator will have the following responsibilities:
• Independently manage and coordinate administrative functions of the Benioff Ocean Initiative and its various projects
• Manage the Director’s schedule, travel planning, and expense reimbursements
• Track expense and budget data, and share reports with the Director
• Communicate and coordinate effectively and accurately with partners and stakeholders
• Support short- and long-term organizational planning
• Liaise with UCSB campus administrators to execute contracts and agreements, and work with contractors and service providers as required by specific projects
• Assist with recruitment and training of staff, student interns, and volunteers
• Plan and execute events and workshops
• Manage administrative duties associated with the Initiative’s justice, equity, diversity, and inclusion programs, such as a diversity in marine science mentorship program
• Manage the operations, finances, and administrative duties of a research laboratory affiliated with the Benioff Ocean Initiative.

This appointment includes a competitive benefits package with medical, dental and vision insurance and a UC retirement plan. Salary is commensurate with the applicant’s qualifications and experience.

Position is open until filled.

The Department is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service as appropriate to the position.

Department: https://msi.ucsb.edu/

Qualifications

Basic qualifications (required at time of application)

An Associate's degree in administration, communications, biology, environmental science, or other related field is required at the time of application.

Additional qualifications (required at time of start)

At least 1 year of executive assistant, administrative assistant, project management or related experience is required at the time of appointment.

Preferred qualifications

• Experience developing and managing project or programmatic budgets
• Excellent written and verbal communication skills
• Experience working in a science setting in academia, non-governmental organizations, government, or private industry
• Excellent computer skills including fluency in Google Drive, Gmail, Google Calendar, and Concur
• Experience planning and executing events and meetings
• The ability to balance multiple tasks while maintaining a high level of accuracy, organization, and professionalism
• Interest in oceans, science, technology, or conservation; however, no formal experience in these fields is required
• Understanding and acceptance of diversity, equity and inclusion in the workplace

Application Requirements

Document requirements
  • Curriculum Vitae - Your most recently updated C.V.

  • Cover Letter

  • Statement of Contributions to Diversity - Statement addressing past and/or potential contributions to diversity through research, teaching, and/or service.

    We encourage applicants to submit an optional Statement of Contributions to Diversity. These statements, if submitted, will be reviewed for evidence of professional and/or public service contributions that promote diversity, equal opportunity, and equitable access.
    (Optional)

Reference requirements
  • 3 required (contact information only)

The search committee will contact references of the top candidate(s) after the interviews.

Apply link: https://recruit.ap.ucsb.edu/JPF02235

Help contact: lswanson@ucsb.edu

About UC Santa Barbara

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Job location

Santa Barbara, CA