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Sustainable Fisheries Project Manager (Academic Coordinator I) - Marine Science Institute, UCSB

Position overview

Position title: Sustainable Fisheries Project Manager (Academic Coordinator I)
Salary range: The posted UC salary scales set the minimum pay determined by rank and step at appointment. See Table 36 for the salary range for this position. A reasonable estimate for this position is $57,100-$65,119.
Percent time: 100%
Anticipated start: The position start date is negotiable and ideally the position would start immediately.
Position duration: One year from the start date with the possibility of reappointment, contingent upon performance and funding.

Application Window

Open date: March 29, 2023

Most recent review date: Wednesday, Apr 12, 2023 at 11:59pm (Pacific Time)
Applications received after this date will be reviewed by the search committee if the position has not yet been filled.

Final date: Saturday, Sep 30, 2023 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

Our team of interdisciplinary marine scientists is seeking a highly organized, detail-oriented Project Manager to help launch a large new research project on sustainable small-scale fisheries and community-based marine conservation. We are seeking somebody enthusiastic about small-scale fisheries with experience in project management and communications. Interest or experience working in social-ecological oceans research is a plus. This position will be based in-person at UCSB in Santa Barbara, CA, and will coordinate a diverse and wide-ranging research team across Seattle, San Diego, Sweden, Mexico, and Polynesia.

The Project Manager’s responsibilities include, but are not limited to: (1) project management (developing a project plan, tracking deliverables); (2) meeting and event management for an international team; (3) communications (strategic planning, development, creation, and dissemination); (4) coordinating the RISE Summer Research Fellowship program for undergraduate and graduate students; and (5) general administrative tasks (budgets, reimbursements, etc). There will be opportunities to travel for research meetings in Mexico and Polynesia.

Who we are: Our interdisciplinary research team at the University of California Santa Barbara’s Marine Science Institute studies small-scale fisheries, community-based conservation, wellbeing, and sustainable livelihoods using cutting-edge models, social-science methods (surveys, interviews, focus groups, ethnography), and ecological methods (in-water transect surveys, fisheries-dependent methods, data-poor fisheries assessments). We work alongside local partners who have long-term relationships in the places we work. We are ethically committed to responsible research, supportive mentorship, and a happy work environment. We want our researchers, staff, and students to thrive because we believe that happy teams do the most groundbreaking research that will solve the world’s pressing environmental problems.

The project you will coordinate: This project answers critical research gaps about dynamic marine protection. Specifically, we will identify aspects of temporary fisheries closures that lead to success in sustaining small-scale fisheries and supporting coastal livelihoods. Initial funding is provided by a 3-year award from the National Science Foundation. The team is based in Santa Barbara but is international, consisting of over a dozen research scientists across institutions in Seattle, San Diego, Sweden, Polynesia, and Mexico.

The Project Manager will have the following responsibilities:
• Independently manage and coordinate administrative functions of the NSF DISES Temporary Fisheries Closures project and affiliated projects (e.g., RISE Fellowship Program)
• Develop interim and final reports for the funding agency (National Science Foundation) and for our nonprofit partners
• Manage project tasks and deliverables, and check in about progress
Manage the operations, finances, and administrative duties of the project, including managing travel and expense reimbursements
• Maintain the project website up-to-date including regular blogs
• Design and create videos, podcasts, and/or other audiovisual content to communicate project progress, build a team identity, and explain results to the public
• Support short- and long-term strategic planning
• Assist with recruitment and training of student research assistants
• Plan and execute events and workshops
• Manage administrative duties associated with the project’s justice, equity, diversity, and inclusion programs, such as the RISE fellowship

Position open until filled.

UCSB, the Department, and our project leads are especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service as appropriate to the position.



Basic qualifications (required at time of application)

A Bachelor’s degree in administration, communications, biology, environmental science, or other related field is required at the time of application.

Additional qualifications (required at time of start)

At least 1 year of executive assistant, administrative assistant, project management, research scientist, or related experience is required at the time of appointment.

Preferred qualifications

• Experience developing detailed project plans to monitor and track milestones and deliverables to keep projects and staff on track
• Experience with science communications such as (1) short documentaries or other film products, especially as related to conservation, resource management, and oceans; (2) policy documents; (3) news stories, blogs, and other public-facing material
• Experience developing and managing project or programmatic budgets
• Excellent computer skills including fluency in Google Drive, Gmail, Google Calendar, Trello, and R
• Experience planning and executing events and meetings
• The ability to balance multiple tasks while maintaining a high level of accuracy, organization, and professionalism
• Interest in climate change; conservation; small-scale fisheries; global South; development; coastal marine resource management; environmental policy; and environmental communications; however, experience in these areas is not required
• Experience with logo and infographic design in Adobe Suite, Canva, or similar
• Fluency in French, Tahitian, or Spanish languages
• Understanding of, valuation of, and commitment to diversity, equity and inclusion in the workplace

Application Requirements

Document requirements
  • Curriculum Vitae - Your most recently updated C.V.

  • Cover Letter

  • Statement of Contributions to Diversity, Equity, and Inclusive Excellence - Statement addressing past and/or potential contributions to diversity through research, teaching, and/or service. ~400-600 words

    We value what voices traditionally underrepresented in marine science and project management have to offer and also recognize that these folks may face additional professional and personal barriers. Recognizing this, we encourage all applicants to write a short Statement of Contributions to Diversity, Equity, and Inclusive Excellence – i.e. a ‘Diversity Statement’ - accompanying their cover letter. The statement may include research, project management, and other management experiences, and discussions of the role of project staff in creating an intellectually rich, socially just, and equitable research environment. It can describe work, or planned work, to remove barriers to groups that have been historically excluded from universities and thus are currently underrepresented at them.


Reference requirements
  • 2 required (contact information only)

The search committee will contact references of the top candidate(s) after the interviews. After references are checked, a top candidate will be chosen.

Apply link:

Help contact:

Campus Information

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs – With Updated Interim Amendments. All Covered Individuals under the policy must provide proof of receiving the COVID-19 Vaccine Primary Series or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, Religious Objection, and/or Deferral based on pregnancy or recent COVID-19 diagnosis and/or treatment) no later than the applicable deadline. All Covered Individuals must also provide proof of receiving the most recent CDC-recommended COVID-19 booster or properly decline such booster no later than the applicable deadline. New University of California employees should refer to Exhibit 2, Section II.C. of the SARS-CoV-2 (COVID-19) Vaccination Program Attachment for applicable deadlines. All Covered Individuals must also provide proof of being Up-To-Date on seasonal influenza vaccination or properly decline such vaccination no later than the applicable deadline. Please refer to the Seasonal Influenza Vaccination Program Attachment. (Capitalized terms in this paragraph are defined in the policy.) Federal, state, or local public health directives may impose additional requirements.

Job location

Santa Barbara, CA UCSB